HowTo Guides

In an Exchange environment you might encounter that your automatic forward/reply rules and Automatic Replies (Out of Office) aren’t working. They probably are working but are forwarded/replying to a message from the Internet. This is disabled as a secure default at Exchange level. This article explains how Exchange Administrators can change this behavior via the Exchange Admin Center (ECP), Exchange Management Console (EMC) or Exchange PowerShell commands (EMS).

When you’ve created a rule to directly delete the most obvious spam messages, rather than letting them go to the Junk E-mail folder, you might have noticed that this method isn’t always successful. With the VBA macro from this guide, you can execute all your anti-Junk E-mail rules against your Junk E-mail folder with a single click.

This guide contains a macro you can use to easily set or never forget to set categories on your outgoing messages. In addition it includes information about how to strip or leave the assigned categories for the recipient.

It doesn’t matter if you are sending real Christmas cards or electronic ones, Outlook can be useful to manage either. This guide includes some tips and references to help you prepare.

Automatically organize your mailbox by color coding specific Email messages, Calendar items, Contacts and Tasks based on your specified properties.

With this macro you can quickly find out how many items you have selected as unlike File Explorer, Outlook does not reveal this in the Status Bar.

Want to export your list of folder names to a file? This guide provides 2 methods to do that; via a VBScript file that can run outside of Outlook (quickest method) and by using a macro.

Don’t like the additional [Gmail] folder structure when you configure your Gmail mailbox as an IMAP account in Outlook? This guide contains instructions how to do so and how it will affect your Gmail experience.

Under certain circumstances, you might need to use MFCMAPI to hide, move or delete a folder. These usually involve Outlook’s default folders such as Inbox, Suggested Contacts, RSS Feeds or News Feed folder. As MFCMAPI is an advanced tool, this guide provides step-by-step instructions to safely perform these actions.

Can’t see your messages or folders after importing them from an IMAP export backup? You can easily fix this by running a script or by modifying the folder properties manually via MFCMAPI.

Still have some eml-files lying around from Outlook Express, Windows (Live) Mail, Thunderbird or any other mail client that you want to import into Outlook? This guides contains instructions and 2 scripts to import eml-files into an Outlook folder of your choice.

The LockViews macro allows you to easily set the LockUserChanges property of a view which is only accessible via code. Setting this property will protect your custom view against accidental changes or the need for you to recreate it when you want to make a one-time change.

Changing the location of the ost-file of an Exchange, Outlook.com or IMAP account is a bit more troublesome than moving a regular pst-file. Especially with a relatively small and expensive SSD drive, its default location might not be preferred. Learn how to move it either via a Registry value or by means of a Symbolic Link.

Outlook uses Word as the HTML rendering engine which could end up in a malformed display of the email message. Use a simple script to render the message in an Internet browser of your choice by a click of a button.

Don’t want to use Advanced Find to do a partial word search? Use this Search Macro to quickly find what you are looking for.

Do you get the error that your pst-file is missing or that it can’t be fixed by the Inbox Repair Tool? If your last backup is from months ago, the Previous Versions feature of Windows might be able to rescue your precious data without the need for an expensive recovery tool.

Need to change or reset the names of the default Outlook folders? Even though the “Rename Folder” option for these folders is disabled, you can still rename them in the following way.

Looking for a way to save a message directly as a pdf-file? The VBA macro from this guide adds this option to Outlook without the need to install anything besides also having Word installed.

The SaveAllAttachments macro allows you to save all pictures that are shown in the message body (embedded) as well as all other attachments in their original file format.

Do you need to send the same emails on a recurring basis like daily, weekly or monthly? Outlook doesn’t natively have this feature but with some PowerShell code or add-in it can be done quite easily.

There are many reasons why sending or receiving a message could fail. This guide provides solutions to solve your send/receive errors with Outlook.

This guide introduces several techniques which you can use to sort your email based on the account you have received it with. While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well.

Learn how you can add a column which display’s the sender’s email addresses to your message list view so you will not only see the sender’s name.

Sort your outgoing e-mails into folders without creating duplicates.

Keep your Mailbox clean and up to speed!

Using an Outlook.com account is a great alternative for your current POP3 or IMAP account if you want to sync your emails, contacts and calendar items with multiple devices such as your desktop, laptop, netbook, tablet or smartphone. It behaves a lot like a personal (hosted) Exchange or Office 365 account but for free. You can set it up with an @outlook.com address, your own domain but also with an address you already have from another provider like Gmail.