With today’s use of e-mail you almost can’t afford to lose a single e-mail so let alone your entire mail archive, Calendar items and Contacts.
This guide is all about backing up and restoring your Outlook Data. It describes various methods and explains which method is best to be used in which scenario.
As a secure default, Exchange doesn’t allow sending automatic forwards and automatic replies to the Internet.
This is mainly to prevent any unintentional mail loops, which users can create by using message rules in Outlook, which directly forwards the message to an external address or replies to the sender of the message with a template.
Additionally, it also prevents emails from automatically being forwarded almost unnoticeable when an account gets compromised and a message forwarding rule is created by the attacker.
This article explains how Exchange Administrators can change this behavior via the Exchange Admin Center (ECP), Exchange Management Console (EMC) or Exchange PowerShell commands (EMS).
Continue reading: Allow or prevent Automatic Forwarding/Replying to the Internet
It seems like such a nice way to cheer up a birthday email or a Christmas wish; Add some background music and scrolling text.
This all used to be possible in Outlook as well up until a security update took the feature away a long (long!) time ago. At that time, Outlook was still very much a business email client and Microsoft never bothered to implement a new and secure way to do this again. Granted; Many other email applications do not support (and may never had supported) these features either.
Now that these features are gone, you are left with some workarounds and alternatives to achieve something similar but to be honest; You pretty much have to find new creative ways to cheer up your emails.
Continue reading: Adding sound or scrolling text to an email
Starting with Outlook 2007, Outlook uses only the Word engine to display and create HTML-formatted emails. There had been quite some fuss about this before its release and again before the release of Outlook 2010.
So what is this really all about? Well, to put it short; because it breaks some stuff… But really, trust me, it’s not completely a bad thing that it does so.
Continue reading: Outlook 2013 / 2016 / 2019 / 365 and Word HTML
Have you ever encountered the following?
When you compose a message, the signature shows correctly but on the receiving end it sometimes shows double spaced.
This is because the ENTER key can be interpreted differently between composing the message and actually showing the message in HTML. This often depends on the style and formatting defaults of various email applications.
Within HTML there are different tags for creating a new line or a paragraph (the double spaced line). When you press ENTER the HTML editor will create a new paragraph. To create a new line you must press SHIFT + ENTER.
| Key Combination | In HTML Code | |
|---|---|---|
| New Line | SHIFT + ENTER | <br> |
| New Paragraph | ENTER | <p> </p> |
When opening an attachment directly from within Outlook you could get an error message saying that it can’t create the file and to that you need check the permissions on the folder you want to save it in.
In most cases the permissions on the folder isn’t the issue but the fact that the folder is “full”. When you open an attachment directly from within Outlook it will first save a copy to a subfolder of the Temporary Internet Files folder.
Cleaning out the folder will solve the issue.
Continue reading: Error opening attachments / Cleaning out the Temporary Outlook Files folder
The Winmail.dat file holds information for the Rich Text message format.
When you send a message to someone whose mail client doesn’t support Rich Text format (basically any other mail client which is not developed by Microsoft) or when it is improperly converted on the mail server, they will receive the message with the Winmail.dat file as an attachment.
Continue reading: What is the Winmail.dat file and how to prevent sending it?
You may at some time have password protected your pst-file but by now completely forgot what the password was and can no longer open it and get to your data.
In that case, there is some bad news and some good news;
Under certain circumstances, Outlook won’t remember your saved passwords for your mail accounts and will prompt you again for it with “Enter Network Password” dialog.
In this guide you’ll find an overview of the most common scenarios and what needs to be done so that Outlook will remember it again.
Getting Outlook to work again properly when experiencing startup errors, crashes or hangs (Not Responding in the Title Bar) often is not that hard but it does require some specific knowledge about the inner workings of Outlook.
This guide explains all you need to know about that in order to get your Outlook to start without errors again.
Note:
Aside from solving problems with starting Outlook, this guide can also be used as a base to troubleshoot other common Outlook issues.
We’ll start off this guide with 3 easy questions. Depending on the answers, you could possibly skip large portions of this guide or even directly get a solution to your startup issue.
Continue reading: Outlook doesn’t start, crashes or shows Not Responding
